Revolutionise Your Quarterly Meeting and Create a Memorable Experience
If you’ve ever sat through a quarterly meeting, you know they can sometimes feel like a necessary chore rather than an inspiring event.
But what if we could change that?
What if we could turn these meetings into a source of motivation, growth, and even enjoyment?
In this blog, we’re going to explore how to revolutionise your quarterly meetings.
We’ll delve into the importance of these meetings, the common challenges they face, and most importantly, how introducing a wellbeing speaker can make them not just productive, but also memorable.
What is a Quarterly Meeting?
Think of a quarterly meeting as a pit stop in a long car race. It’s a chance to refuel, check the vehicle’s condition, and strategise for the remaining laps.
In the business world, these meetings occur four times a year, providing a vital pause in the fast-paced corporate race.
Quarterly meetings happen roughly every 90 days and offer an opportunity to reflect on the past three months, celebrate successes, tackle challenges, and map out the road ahead.
But here’s the exciting part – these meetings can be more than just a routine pit stop.
They can be a launchpad for innovation, motivation, and growth.
And that’s the journey we’re embarking on in this blog. Your quarterly meeting are about to start being fun, productive, and engaging.
What Months Are Quarterly Meetings?
Quarterly meetings, as the name suggests, are typically held every three months.
But when exactly should these meetings take place?
Well, the timing can vary depending on the company’s fiscal year, but a common schedule follows the calendar year.
In this case, quarterly meetings would typically be held in the following months:
- First Quarter Meeting: January, February, or March
- Second Quarter Meeting: April, May, or June
- Third Quarter Meeting: July, August, or September
- Fourth Quarter Meeting: October, November, or December
Remember, the key is consistency. Holding your meetings around the same time each quarter helps establish a rhythm and allows everyone to plan ahead.
But no matter when you hold your meetings, the most important thing is what happens during them.
Why are Quarterly Meetings Important?
Quarterly meetings are like the heartbeat of a company.
They keep the organisation’s pulse steady and strong. But why are they so crucial?
Firstly, they provide a regular rhythm of communication.
In these meetings, everyone gets on the same page about the company’s progress and future direction.
It’s a time when the team can align their efforts and ensure they’re working towards the same goals.
Secondly, they offer a platform for recognition.
Celebrating the team’s achievements, no matter how big or small, boosts morale and motivation. It’s a chance to say, “Hey, we see you, and we appreciate your hard work!”
Lastly, and perhaps most importantly, quarterly meetings are a golden opportunity for growth.
They’re a space where challenges are not just discussed but embraced as stepping stones towards improvement.
But here’s a thought – what if we could make these meetings not just important, but also enjoyable and inspiring?
What are the Benefits of a Quarterly Meeting?
Quarterly meetings are like the secret sauce that can spice up your organisation’s performance. They pack a punch of benefits that can propel your team towards success. Let’s explore what these benefits are.
Quarterly meetings help align everyone’s efforts towards common goals.
They ensure that everyone is rowing the boat in the same direction, making the journey towards success smoother and faster.
These meetings provide a platform for open and transparent communication. They break down silos and foster a culture of collaboration and teamwork.
Celebrating achievements, big or small, is a key part of quarterly meetings. This recognition boosts morale and motivates the team to continue delivering their best.
Quarterly meetings are a great opportunity to address challenges and brainstorm solutions.
They turn problems into stepping stones towards growth and improvement.
Highlight the Importance of Our Health and Wellbeing
Without our health and wellbeing we have nothing.
A quarterly meeting provides an opportunity to check in on each other.
If delivered effectively, quarterly meetings can enhance the team’s physical, mental and emotional wellbeing, leading to increased productivity and job satisfaction.
Lastly, these meetings are a time to plan for the future. They provide a roadmap that guides the team’s efforts in the coming months.
In a nutshell, quarterly meetings are a powerful tool that can drive your organisation’s success.
What are the Problems with Traditional Quarterly Meetings?
Let’s face it – traditional quarterly meetings can sometimes feel like a drag.
Despite their importance, they often fall short of being engaging and inspiring.
But why is that?
Firstly, they can be overly formal and rigid.
This stiffness can stifle open communication and creativity.
It’s like trying to dance in a straightjacket – not much fun, right?
Secondly, they can be too focused on numbers and targets.
While it’s crucial to discuss these, an overemphasis can make the meetings feel impersonal and detached from the day-to-day realities of the team.
Lastly, traditional meetings often lack a human touch.
They miss out on addressing the wellbeing of the team members, which is vital for maintaining motivation and productivity.
But what if we could turn these meetings around?
What if we could make them not just productive, but also uplifting and enjoyable? Well, that’s where the concept of hiring a wellbeing speaker to deliver a wellbeing workshops comes in.
And that’s what we’re going to delve into next.
How a Wellbeing Speaker Could Improve Your Quarterly Meeting
Now, let’s talk about the game-changer – a wellbeing speaker.
Imagine injecting a dose of energy, positivity, and inspiration into your quarterly meetings.
That’s exactly what a wellbeing speaker can do. But how?
Firstly, a wellbeing speaker brings a fresh perspective.
They can help shift the focus from just numbers and targets to the people who are working towards those goals.
They remind us that behind every success, there’s a team of individuals with their unique strengths and challenges.
Secondly, they can provide practical tools and strategies for improving mental and physical health.
This can range from stress management techniques to tips for maintaining work-life balance or creating life-changing habits.
It’s like equipping your team with a wellness toolkit they can use not just in their professional lives, but also personally.
Lastly, a wellbeing speaker can create a more engaging and interactive meeting environment.
They can break the monotony of traditional meetings with activities, discussions, and exercises that boost team morale and cohesion.
In a nutshell, a wellbeing speaker can transform your quarterly meetings from mundane to memorable, from draining to energising.
If you’d like to transform your next quarterly meeting, get in touch!
How to Plan a Quarterly Meeting
Planning a quarterly meeting is like preparing a recipe.
You need the right ingredients, in the right order, and cooked for the right amount of time.
So, let’s put on our chef’s hat and start cooking up an unforgettable meeting!
Step 1: Set Clear Objectives
Start by defining what you want to achieve in the meeting.
Do you want to review the past quarter’s performance?
Or brainstorm strategies for the next quarter?
Having clear objectives will guide the flow of the meeting.
Step 2: Prepare the Agenda
Once you have your objectives, it’s time to prepare the agenda.
This is your recipe for the meeting.
Make sure to allocate time for each item, and don’t forget to include a slot for the wellbeing workshop!
Step 3: Invite the Right People
Just like a dinner party, your meeting will be successful if you invite the right guests.
Make sure all key team members are included.
And of course, don’t forget to invite your wellbeing speaker!
Step 4: Set the Tone
Before the meeting, communicate the tone you want to set.
Do you want it to be formal or casual?
Encouraging open communication and a relaxed atmosphere can make the meeting more productive.
Step 5: Follow Up
After the meeting, send a follow-up email summarising the key points discussed. This helps ensure everyone is on the same page and action items are clear.
Remember, the goal is not just to have a meeting, but to create an experience that inspires and motivates your team.
How This Company Revitalised Their Quarterly Meeting
Muir Housing Association were looking for a way to make their quarterly company meeting more engaging, inspiring and fun so they got in touch with Loving Life.
With approximately 150 people they wanted employees to feel grateful, reduce their stress, and be given tools to help them to “Live Life Better”.
That’s where we came in!
We were tasked with delivering a bespoke session that was not only informative, but also interactive and engaging and the feedback we received was outstanding.
Some individuals described the session as “Life-Changing”.
If you’d like help making your quarterly meeting more enjoyable then don’t hesitate to get in touch to see how we can empower those attending your quarterly meeting.
By incorporating a wellbeing speaker and focusing on the wellbeing of your team, you can create an environment that fosters growth, motivation, and satisfaction.
Remember, a meeting is not just about reviewing numbers or setting targets.
It’s about people – recognising their efforts, addressing their challenges, and inspiring them to be their best.
So, as you plan your next quarterly meeting, consider adding a wellbeing workshop to the agenda.
It could be the game-changer that takes your meetings, and your team’s performance, to the next level.
Tyler Lowe – Health & Wellbeing Speaker
BSc Sport & Exercise Rehabilitation